Office Assistant - Employee Experience

Core Details and Responsibilities
 

This role
is
based
in
Caman Islands. We are looking for a reliable, hands-on and enthusiastic Office Assistant to support the daily operations of our Cayman Islands office. This position is ideal for someone looking to gain experience in a professional office environment. The role includes a combination of office upkeep, basic administrative tasks, vendor coordination, and general support to ensure the office runs smoothly and efficiently. 

Office Maintenance & Cleanliness 

Vendor & Facilities Coordination 

Administrative Support 

General Coordination 

Your Daily Tasks 

The following are the Tasks linked to the Core Responsibilities that will be expected as part of this role:

 

1. Office Maintenance & Cleanliness: 

Include (but not limited to) the following tasks: 

• Ensure the office is clean, tidy, and well-presented at all times 

• Maintain cleanliness of communal areas such as kitchen, meeting rooms, and bathrooms 

• Restock supplies such as toiletries, kitchen items, and stationery 

• Ordering, collecting and replenishing daily office essentials (groceries, office snacks, etc.). 

2. Vendor & Facilities Coordination:  

Include (but not limited to) the following tasks: 

1. Liaise with external service providers (maintenance contractors, courier services, etc) 

1. Arrange for routine office maintenance and repairs as needed 

1. Monitor and manage office supplies inventory 

1. Provide assistance during meetings and events, including setting up rooms and refreshments. 

3. Administrative Support: 

Include (but not limited to) the following tasks: 

1. Assist with filing, scanning, and general documentation 

1. Support basic data entry and internal communication 

1. Support the Work Permit coordination of the Cayman based team 

1. Support the workplace operations and Employee Experience teams with ad-hoc projects 

5. General Coordination: 

Include (but not limited to) the following tasks: 

1. Assist with onboarding tasks such as preparing welcome kits or workstations 

1. Support ad-hoc office duties as assigned by the People & Workplace team or other departments 

1. Driving and owning the office snack/canteen process. 

1. Support the social committee with administrative arrangements for social events. 

Strategic Expectations 

• 
  insights
  to
  enable
  the development
  of
  new
  processes
  and
  procedures
  that
  will
  create business efficiency and support delivery of client excellence in service. 

• Maintain
  awareness
  of
  industry,
  regulatory,
  jurisdictional,
  and
  other
  trends
  that
  could
  affect the business. 

• Contribute
  to
  the
  creation,
  development
  and
  implementation
  of
  new
  products
  and
  solutions to accommodate the businesses continuous changing needs. 
• Collaborate
  cross-functionally
  with
  operations
  staff,
  business
  users,
  project,
  and implementation managers to achieve desired and elegant solutions. 
  
  

Required Skills & Experience 

Are you getting excited? We
are!
Before
we get too carried away, there are a few requirements you’ll need to check off before you can apply for the position: 

• No prior office experience – training will be provided 

• A strong sense of responsibility and a willingness to learn 

• Friendly, approachable, and professional demeanor 

• Good organizational skills and attention to detail 

• Ability to work well independently and as part of a team 

• Must be based in the Cayman Islands and legally eligible to work 

• Fluent in English (writing & speaking).