Assistant Office Manager

ASSISTANT OFFICE MANAGER

ERES Guyana Inc

THE OPPORTUNITY

We are looking for a proactive and detail-oriented Assistant Office Manager to support the Office Manager in ensuring the smooth and efficient operation of the office. The ideal candidate will be responsible for providing administrative assistance, managing day-to-day office tasks, and helping maintain office systems. You will work closely with the Office Manager to help streamline processes and improve overall office productivity.

RESPONSIBILITIES

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  Provide administrative support to the Office Manager in day-to-day operations.
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  Assist in managing office supplies and inventory, including placing orders as needed.
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  Answer phone calls, respond to emails, and handle office correspondence.
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  Organize and maintain office files, both physical and electronic.
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  Assist in scheduling meetings, conferences, and events for the office.
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  Prepare and distribute internal communications, memos, and reports.
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  Coordinate office maintenance and ensure that office equipment is functioning properly, as assigned by Office Manager.
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  Handle office deliveries and incoming mail, ensuring timely distribution.
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  Assist with the onboarding process of new employees, including preparing office supplies and equipment.
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  Perform basic bookkeeping or budgeting tasks, if required by the Office Manager.
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  Assist in managing office-related tasks such as travel arrangements or lunch meetings.
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  Ensure the office is clean, organized, and welcoming at all times.
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  Help track and report office expenses to assist with budget management.

REQUIREMENTS

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  High school diploma or equivalent.
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  Previous experience in an administrative or office support role is a plus.
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  Proficient in office software (Microsoft Office, Google Suite, etc.).
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  Strong communication skills (both written and verbal).
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  Strong organizational skills with the ability to prioritize tasks effectively.
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  Detail-oriented and capable of managing multiple tasks simultaneously.
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  Professional demeanor and ability to work well with others.
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  Ability to maintain confidentiality and manage sensitive information.

EEO STATEMENT

ERES Guyana, Inc is an equal opportunity employer and committed to developing and maintaining a diverse workforce. ERES Guyana, Inc strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.